The Division of Planning and Strategy, Walailak University, has issued guidelines on budget transfers and revisions, as well as requests for additional budget allocations, to ensure that budget operations across all units are efficient, accurate, timely, and standardized.

Following the University’s revision of its budget administration procedures to support more systematic budget operations, the Division of Planning and Strategy has summarized the guidelines for two key procedures: budget transfers and revisions, and requests for additional budget allocations. The key requirements are as follows:

1. Budget Transfers and Revisions—Form DPL_1

Units wishing to transfer or revise their budgets must complete Form DPL_1, attach all relevant supporting documents in PDF format, and submit them through the DOMS system according to the prescribed approval workflow. Approval will be granted in accordance with the budget amount and the levels of authority determined by the University.

Once approved, the executive secretary will forward the form and supporting documents to the Division of Planning and Strategy through DOMS. The Budgeting Section will then record the approved changes in the WU MIS (SAP) system and notify the requesting unit of the outcome through DOMS.

2. Requests for Additional Budget Allocations—Form DPL_2

Units requesting additional budget allocations must complete Form DPL_2, attach all relevant supporting documents in PDF format, and submit them through DOMS according to the prescribed workflow.

The Budgeting Section will verify the accuracy and completeness of the documents, conduct a budget analysis, and submit the request sequentially through DOMS to the Head of the Division of Planning and Strategy, the Vice President for Strategic Planning and Good Governance, and the President for consideration and approval.

Once approved, the President’s secretary will forward the form and supporting documents to the Division of Planning and Strategy through DOMS. The Budgeting Section will then record the approved allocation in the WU MIS (SAP) system and notify the requesting unit of the decision through DOMS.

The Division of Planning and Strategy therefore requests that all relevant executives and employees of Walailak University review the attached guidelines and comply with the prescribed procedures. This will help ensure that the University’s budget administration is accurate, efficient, and consistently implemented across all units.

For further information, please contact:
Budgeting Section, Division of Planning and Strategy, Walailak University.